Empowering our customers with digital asset information
In today's education sector, accurate asset data is crucial. With complex regulations, legacy and new project requirements, and multiple design and construction teams working on different software platforms, it's easy to feel overwhelmed.
Universities are Feeling the Pain of:
Time consuming information management
Multiple authors and sources of data
Inefficient resource allocation
Limited data-driven insights for compliance
Empowering our customers with digital asset information
In today's education sector, accurate asset data is crucial. With complex regulations, legacy and new project requirements, and multiple design and construction teams working on different software platforms, it's easy to feel overwhelmed.
Universities are Feeling the Pain of:
Time consuming information management
Multiple authors and sources of data
Inefficient resource allocation
Limited data-driven insights for compliance
Meet Jamie Dupée
CTO & Co-Founder, eDocuments
Jamie is a pioneer at the intersection of construction and technology, co-founding eDocuments to spearhead the integration of advanced digital solutions into the construction industry. With a rich background that spans both sectors, Jamie offers a unique perspective on revolutionising traditional building practices through smart technologies.
Leveraging years of experience in construction, Jamie understands the core challenges of the industry and how to navigate them effectively.
At the helm of eDocuments, Jamie leads a team committed to staying ahead of industry trends, providing cutting-edge IoT devices and innovative software solutions.
Meet Jamie Dupée
CTO & Co-Founder, eDocuments
Jamie is a pioneer at the intersection of construction and technology, co-founding eDocuments to spearhead the integration of advanced digital solutions into the construction industry. With a rich background that spans both sectors, Jamie offers a unique perspective on revolutionising traditional building practices through smart technologies.
Leveraging years of experience in construction, Jamie understands the core challenges of the industry and how to navigate them effectively.
At the helm of eDocuments, Jamie leads a team committed to staying ahead of industry trends, providing cutting-edge IoT devices and innovative software solutions.
Specifying your data requirements for O&M information can be a complex and time consuming task. We recognise that your team's valuable time and effort could be better utilised elsewhere.
Specifying your data requirements for O&M information can be a complex and time consuming task. We recognise that your team's valuable time and effort could be better utilised elsewhere.
Staying compliant with industry regulations and standards is crucial. Compliance concerns can lead to sleepless nights and added pressure on your team.
Staying compliant with industry regulations and standards is crucial. Compliance concerns can lead to sleepless nights and added pressure on your team.
With multiple authors and various information sources involved, maintaining consistency and accuracy in your O&M documentation can become a daunting task.
O&M data from multiple projects spread across various document formats can hinder as accessibility and efficiency.
Inefficient O&M processes can lead to reduced operational efficiency, potentially resulting in delays and increased operational costs.
We offer full information management expertise to specify and manage the process of obtaining and managing quality data.
We adhere to global standards for information management, backed by certifications.
We work with you to set validation rules for you to keep.
We offer full information management expertise to specify and manage the process of obtaining and managing quality data.
We adhere to global standards for information management, backed by certifications.
We work with you to set validation rules for you to keep.
Addressing challenges head on
With over 20 years of industry experience, we've created an intelligent and user-friendly software platform that simplifies every aspect of building information management. From conception to closure, it streamlines tasks, improves data quality, and seamlessly connects it all.
Data Fragmentation
Our Solution offers a centralised data repository where building owners can store and access all building-related data, including maintenance records, inspections, and financial documents. This eliminates data fragmentation and streamlines data management, making it easy to retrieve critical information.
Compliance Concerns
Our Platform can provide tracking and reporting. It centralises all relevant compliance documents and , helps building owners stay ahead of compliance issues and reduce the risk of non-compliance.
Managing Change
The platform offers a simple way to manage change. Instead of creating new data and documents, information can be easily updated. With version control and rollback features, all changes are recorded by user, company, and date.
BIM - Models and COBie
Each project and collaborator can have their own dedicated data storage environment, and we have tools to streamline this process. Whenever possible, we automate information collection and delivery through software APIs, reducing workload and minimizing errors.
Our cutting-edge platform empowers building owners, facilities managers, and consultants to transform the way they handle building information. Enhance your property management capability and take control.
Streamlined Data Management: Find everything you need at your fingertips, from compliance records to maintenance schedules. No more data chaos.
Case Studies
University of Oxford Estate Department
The University of Oxford, with its expansive and ever-evolving campus, faced the challenge of standardising and structuring information within their Estate Department. In 2010, prior to the adoption of Building Information Modeling (BIM), Edocuments was tasked with digitising their Handover Information to establish a robust and future-proof system.
Our solution, drawing on our experience in data structuring since 2005 and utilising the pre-Uniclass Common Arrangement of Works (CAWS codes) as the Classification system, proved effective. Building on successful implementations with various Local Authority Customers, we introduced data-driven Operation and Maintenance (O&M) templates for all projects, regardless of size. These templates served as a centralised entry point, facilitating automatic data sharing for the creation of maintenance schedules, health and safety file content, asset registers, and other essential output formats.
As a result, the University of Oxford now boasts a library comprising 150 projects. This repository not only houses current data but also legacy file-based information, offering instant accessibility and searchability. Users can navigate the repository by document, location, project, or site, and data can be seamlessly shared and interconnected for both ongoing and future projects and systems.
Additionally, the implementation provides the University with the assurance of an audit trail, enhancing transparency and accountability. The system is poised to support the integration and sharing of data through COBie (Construction Operations Building Information Exchange) and future 3D models, ensuring a forward-looking approach to information management.
Ramsden Hall
The Challenge:
⏺ Construction requirements included providing accurate Hand Over Information, Health & Safety File, O&M Manuals, Building Logbook, and BREEAM Building User Guide.
⏺ Information needed to be structured, easy to find, and updatable.
⏺ Operational requirements included a COBie deliverable to integrate data with other platforms.
How We Did It:
⏺ Edocuments managed the collation process throughout the project and onboarded sub-contractors.
⏺ Worked closely with the design team and digital engineers to correctly set up documents and equipment schedules.
⏺ Used built-in Validation Tools on the platform for real-time tracking and sharing of information.Collaborative working was made easier.
Luneside Student Accommodation
The Challenge:
⏺ Construction Requirements: Timely delivery of industry-compliant documents, including Health & Safety File, O&M Manuals, and a Building Logbook.
⏺ Operational Requirements: Delivering and validating data in a user-friendly, standardised format that's easily updatable throughout the building's lifetime. The data needed to be organised into individual blocks for quick access.
How We Did It:
⏺ Process: Edocuments utilised its software platform to create industry-compliant documents for four different blocks, including Health & Safety Files, O&M Manuals, Building Logbooks, and BREEAM Building User Guides.
⏺ The online platform allowed the supply chain to input information directly into the relevant blocks, ensuring specificity and accuracy for the end-user client.
⏺ Software: Edocuments used flexible templates to separate project information into individual buildings. Reporting tools provided confidence by tracking each building's progress independently, minimising last-minute issues.
Eden Girls Academy
The Challenges:
⏺ Construction Requirements: Delivering comprehensive Hand Over information, including Health & Safety File, O&M Manuals, Building Logbook, BREEAM Building User Guide, and an automated Asset Register to the end user and their FM team.
⏺ Operational Requirements: Providing validated, relevant, and user-friendly data that remains easily accessible and updatable throughout the building's lifetime.
How We Did It:
⏺ Process: Edocuments used industry-standard templates to collect Hand Over Information from the supply chain, aligning it with the construction program to ensure timely data collection. Over 18 months, Edocuments managed this process and ensured consistency across all documents, collaborating closely with the MEP Contractor.
⏺ Software: Edocuments employed built-in system tools for thorough document review and approval, automatically populating relevant sections of the Health and Safety file, such as Residual Risk, Hazardous Materials, and Disposal Information, from data provided by subcontractors and the supply chain, eliminating human errors.
Trusted By Major UK Clients
Some of Our Education Clients
Some of Our Education Clients
How we are different
The accuracy and quality of a building’s data is crucial, and here lies the crux of our expertise. Our advanced software is intelligent enough to validate and improve the quality of all data, making it much more accurate, easier and safer to manage.
User-friendly platform that transforms data chaos into streamlined efficiency.
Customisable reporting and dashboard providing in depth reports on the status of your information and project progress
Real-time insights, task automation, and compliance tracking give you an edge in resource optimisation.
